Deposit Procedures
Determine type of deposit
(gift, non-gift, grant or contract)
- Gifts are made without anything of monetary value expected in return by the donor. Contractual requirements are not imposed.
Gifts should be sent to the Foundation.
- Non-gifts are not tax-deductible. Example: t-shirt sales reimbursements.
Some non-gifts may be sent to the Foundation.
- Grants are awarded to support
a specific purpose, including instruction, research, or service provided by the University. The terms of a particular grant determine how the grant funds are processed and used.
Grants can be sent to the Foundation, but must be spent through the University.
- Contracts are written agreements between the University and another entity/sponsor, which establish a quid
pro quo relationship and provide economic benefit.
Contract money should be sent to the Division of Sponsored Programs.
For more complete definitions, refer to:
Gift/Non-Gift Deposits
All gifts and non-gifts must be submitted with a Gift/Non-Gift Deposit Form. Here are guidelines for completing the form.
- To avoid delays in processing, it is important to complete all sections on the appropriate side of the Gift/Non-Gift Deposit Form. Incomplete forms will be returned. Include copies of all correspondence with the deposit form.
- Please list the person who should receive the tax receipt as the donor
(if different from the person who wrote the check).
- If the deposit is to be a memorial gift, please provide next-of-kin information and whether the next-of-kin should be notified of the gift.
- Anyone may submit/sign the money received form when depositing money,
but it is preferred that the person submitting the money signs the form in case questions arise.
- Please submit all checks and completed forms to the UI Foundation in a
timely manner (within one week).
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